Job Summary

Provide meticulous and professional administrative support to the Senior Vice President of Research

Biology, Genentech, Inc., under the supervision of the Business Manager. This role is responsible for

managing the highly fluid calendar of the SVP’s, resolving scheduling conflicts, adjusting appointments

based on ever-shifting priorities, and ensuring clear and timely communication. The ideal candidate will

possess a solutions-focused mindset, friendly interpersonal skills, and the ability to thrive in a fast-paced,

high-volume environment.

Key Responsibilities

• Calendar & Meeting Management: Oversee the SVP's complex calendar, resolve conflicts, prioritize

appointments, and coordinate logistics for meetings and travel.

• Communication & Coordination: Closely monitor email, google chat, and slack to ensure timely

responses and updates, facilitating smooth internal and external interactions.

• Project Support: Assist with managing multiple projects, co-coordinate workstreams, maintain

frequently changing meeting headcounts and attendance sheets, create and maintain spreadsheets

using Google Sheets. Track projects using Asana and other programs.

• Travel & Expense Management: Arrange travel logistics for SVP and external guests; process expense

reports.

• Technology & Virtual Meetings: Use and troubleshoot virtual platforms, Google Meet, Zoom, and to

facilitate hybrid meetings.

• Problem Solving & Judgment: Proactively address potential issues, utilizing common sense judgment

and discretion when handling sensitive information.

• Hospitality & Guest Management: Create a warm, welcoming environment, greeting individuals

meeting with the division head with a focus on hospitality and professionalism. Greet and host external

visitors, manage security registration, ensure seamless transitions between in-person and virtual

meetings.

• Operational Support: Process purchasing requests, invoices, and coordination of facilities requests to

ensure smooth daily operations. Monitor, maintain and order office supplies.

• Recruitment & Onboarding: Coordinate external candidate interviews and onboarding processes.

Qualifications

• Education & Experience: BA/BS degree or equivalent experience with 10+ years in administrative and

or project management roles, or AA degree with 12+ years in administrative and or project management

roles, preferably in a technical or biotech environment.

• Technical Proficiency: Expertise in Microsoft Office, Google Suite; high proficiency and accuracy

working with spreadsheet, database, and presentation applications.

• Skills: Strong organizational, proofreading, and multitasking skills. Ability to handle confidential material

with discretion and meet deadlines under pressure.

• Key Attributes: Adaptable, solution-oriented, and capable of working independently and collaboratively. Ability to handle frequent interruptions with grace while maintaining focus on priorities. Excellent customer service skills, high attention to detail and accuracy, and ability to anticipate and proactively resolve issues with professionalism.

Work and Physical Requirements

• Ability to respond promptly to requests and adapt to evolving needs during core business hours, Monday through Friday, in alignment with SVP’s working schedule.

• Demonstrated capability to manage confidential and sensitive information with discretion.

• Ability to accommodate extended hours (sitting or standing) of computer, keyboard, and mouse use to meet business demands.

• Capability to lift and carry up to 15 lbs. as needed.

• In-office presence required, Monday through Friday.

Hourly Pay Rate Range (dependent on location, experience, expectation)

The pay range that Magnit reasonably expects to pay for this position is: $31.61 - $42.14/hr

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)

Magnit has an ongoing commitment to the diversity and inclusion of all team members. We believe that embracing diversity leads to innovation and helps address the needs of the business. We welcome individuals from different backgrounds, experiences, and cultures to join our team. We value this diversity and strive to create an inclusive environment that celebrates these unique perspectives, allowing you to contribute to your full potential. Finally, but most importantly, we expect all team members to be treated with dignity and respect.

If you have a disability and need an accommodation in relation to the online application process, please email us at Roche.Accommodations@magnitglobal.com