Job Responsibilities:

● Provide accurate and effective administrative support to exec/ Sr. Staff, and coordinate administrative duties with other Administrative Associates to provide seamless support for the department

● Generate, disseminate and maintain information and documentation

● Manage deadlines related to business forecasting as well as other special ad hoc projects

● Collaborate with the Admin team to support complex projects and up-keep of the department needs(distribution lists, organizational charts etc.).

● Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones

● Manage relationships with internal and external stakeholders, often with a high level of confidentiality required

● Plan large mid-level, internal meetings (e.g. department meeting, large team/committee) ● Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs

● Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.

● Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)

● Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc

● Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)

● Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)

● Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)

● Manage and plan team building events, symposiums, and workshops

● Process and manage vendor/speaker engagements, contracts and payments, etc

Required Skills and Qualifications:

● An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.).

● Experience working with senior leaders/management

● Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members

● Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome

● Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information

● Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team

● Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation

● In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed

● Familiarity with Genentech organization strongly preferred

● BS/BA degree or equivalent industry experience

Hourly Pay Rate Range (dependent on location, experience, expectation)

The pay range that Magnit reasonably expects to pay for this position is $24.11 - $32.14/hr on W2

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)